Frequently Asked Questions

We are generally booked during our academic sessions, from mid-June through mid-August, October, late December through mid-February, and April. Additionally, we host academic conferences throughout the year. Please inquire about specific dates.

Yes, we rent out our dorms to adults and supervised groups of children 16 and over. You can get more information here.

A 25% non-refundable deposit is due with the signed contract. We ask for full payment one week after the final bill, which is sent out after the event.

Yes, for special events we require a $500 damage deposit.

Damage to VCFA property as a result of a group function will be at the renter’s expense. VCFA cannot be held responsible for lost or damaged items used before, during, or after an event.

Yes, there is a $100 fee to have rooms arranged in customized setups.

Yes, you may use any caterer of your choosing. Please ensure they provide a certificate of liability one week prior to the event. You can learn about local catering options here.

Due to Vermont State liquor laws and VCFA’s liquor license, all alcohol in College Hall must be catered by Café Anna. Subsequently any alcohol not served by Café Anna is prohibited in the building.

In other buildings on campus, any group that would like to serve alcohol at their event needs to contract with a licensed caterer and submit a permit. The permit needs to be turned in with the room setup sheet at least two weeks before the event.

If the room is available, we will allow this for a $100 fee.

There is a $100 fee for submissions or changes made within two weeks of the event. We may not be able to accommodate changes within 48 hours of the event.

Yes, music and loud noise must end by 9 pm.

Yes, events can start as early as 8:00 am and must end by 11 pm (including breakdown).

No, candles and open flames are not allowed in our buildings. LED candles are welcomed.

Yes. All decoration should be table top.

Glitter, hay, confetti, tinsel, or other loose items scattered on the floor, walls, windows, or elsewhere are not permitted. Nothing may be taped, tacked, or in any way affixed to the facility’s glass, walls, doors, or ceilings on any interior or exterior surface of the facility without prior approval. Exhibitors are responsible for the removal of booth-marking tape, carpet tape, and tape residue left on floors. Failure to remove tape or tape residue will result in labor and materials charges assessed against the user. No screws, nails, etc. may be driven into any part of the facility.

VCFA policy prohibits the covering of building signage, art, emergency procedures, or other building surfaces without written prior permission.

Guests of VCFA wishing to smoke must use designated outdoor locations. There is no smoking within 25 feet of any campus building.